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How to Set Up Recurring Appointments

Recurring appointments let you book a repeating schedule for regular clients — like a gel fill every two weeks or a monthly full set. The system creates all future bookings automatically.

Set up a recurring booking

  1. Create a new booking from the calendar or booking list
  2. Toggle Repeat booking on
  3. Configure the repeat pattern:
    • Frequency — choose Daily, Weekly, or Monthly
    • Interval — how often it repeats (e.g., every 2 weeks)
    • Days (weekly only) — select which days of the week (e.g., Monday and Wednesday)
    • Pattern (monthly only) — choose "Day of month" (e.g., the 15th) or "Nth weekday" (e.g., the 2nd Tuesday)
  4. Ends — choose "Never" for ongoing, or "On date" and pick an end date
  5. Click Create Booking

All recurring bookings are created at once. Each one gets its own SMS reminder and appears on the calendar individually.

View recurring bookings

Recurring bookings show a repeat icon in the booking list with a summary like "Weekly on Mon, Wed until Dec 31, 2026." On the calendar, each occurrence appears as a regular appointment.

In the booking details panel, the Repeat section shows the full recurrence pattern.

Edit a single occurrence

  1. Click the booking on the calendar
  2. Click Edit Booking
  3. Make your changes
  4. Click Save Changes
  5. Choose Only this booking

This changes just that one appointment without affecting the rest of the series.

Edit the entire series

  1. Click any booking in the series
  2. Click Edit Booking
  3. Make your changes
  4. Click Save Changes
  5. Choose This and following bookings

This updates the selected booking and all future occurrences in the series.

Delete recurring bookings

When deleting a recurring booking, you'll be asked:

  • Only this booking — removes just that one occurrence
  • This and following bookings — removes the selected booking and all future ones in the series

From the booking list, deleting a series parent shows a warning: "This will delete ALL occurrences in this recurring booking series."

Common recurring schedules

  • Gel fill / acrylic fill — every 2 weeks
  • Full set — every 3-4 weeks
  • Root touch-up — every 4-6 weeks
  • Men's haircut — every 2-4 weeks
  • Facial — monthly